The City Secretary is appointed by the Mayor and City Council and serves as an administrative officer of the City. The position of City Secretary is a statutory position required by State law. In addition to the statutory duties of the position, the City Secretary serves to improve public participation in the municipal government process and promotes the democratic government proceedings through transparent open government.
The City Secretary serves as Chief Election Officer for the City of Bertram and is responsible for the administration of all city elections.
The City Secretary prepares submissions to the U.S. Department of Justice for pre-clearance of election issues under the Federal Voting Rights Act. The City Secretary also provides information and assistance to local residents on voter registration, candidate filings, election notices, and polling locations.
The City Secretary is responsible for the preparation and distribution of the City Council meeting agendas and agenda packets. The City Secretary must attend every City Council meeting and keep accurate minutes of the legislative history of the City Council.
The Office of the City Secretary is the administrative agency responsible for the care and maintenance of all City records. This office houses all legal transactions, City Council minutes, agendas, deeds, ordinances, resolutions, contracts and a vast array of other historical and regulatory information.